The Month-end module allows you to execute tasks associated with the end of month processing.

Functions

• Start freeze of Sales Orders.

This function is used to initiate end-of-month file updating for Inventory and Accounts Receivable modules. It instructs the Sales Order Entry, Workshop and Vehicle Sales modules to process transactions in off-line mode thus permitting the normal customer-related business activity while the month-end processing takes place.

• Inventory Month-End file update. The following tasks are performed by this procedure:
   
• The unit sales and cost price history is aged 1 month.
• The average monthly sales value is re-calculated.
• The current sales demand quantity is re-calculated.
• The six-month sales quantity is re-calculated.
• The ABC item classification code is re-calculated.
• All month-to-date accumulators are reset to zero.
• If year-end, date-to-date accumulators are reset.
• Create graphic enquiries statistical data.
   
• Accounts Receivable file update. The following tasks are performed by this procedure:
   
• Invoice transaction amounts are balanced with invoice outstanding amounts.
• Customer account totals are balanced with invoice outstanding amounts.
• File totals are balanced with customer account totals.
• Re-calculates customer account aged balances.
• Resets all month-to-date accumulators to zero.
• Catalogues zero-balance invoices in system archive.
• Catalogues month-to-date document summary information in system archive.
• If year-end, resets year-to-date accumulators to zero.
   
• Complete Frozen Orders.

This function reads the transactions created while the system was in off-line mode and processes them to completion. The system is then forced into online status.