This module permits fast and flexible on-line sales invoicing specially designed for your Parts Counter.

It is closely integrated to the Inventory, Accounts Receivable and Workshop modules.

Functions

  • Sales Order Entry (parts sales invoicing).
  • Parts lookup by part number or part description.
  • Alternate parts lookup.
  • Vehicles fitted by part lookup.
  • Automatic part number supercession tracking.
  • Warehouse Item Picking Slips/Tickets.
  • Customer account number lookup.
  • Customer Waiting List (items on order for waiting customers).
  • Customer Credit checking on Credit Limit or Overdue Balance.
  • Duty-Free/Duty-Paid sales from Bonded Warehouse.
  • Sales document re-print features.
  • Capture of item Lost Sales to assist when re-ordering.
  • Optional bad (bounced) cheque customer validation.
  • Optional calculation of monies due and change payable on cash sales.
  • User-defined Sales invoice document print formats.
  • User-defined Sales invoice messages.
  • Optional Sales Tax calculation.
  • Price discounting using customer/item discount matrix.
  • On-line interface to Accounts Receivable.
  • On-line interface to Workshop module.
  • On-line interface to item sales price promotions.
  • On-line interface to vehicle owners' membership club.
  • Salesman commissions calculation.
  • Audited Item price over-ride with optional supervisor authorization.
  • Optional Negative stock over-ride with optional supervisor authorization.
  • On-line stock availability checking.
  • Non-stocked item processing.
  • Current part accessible by any previous part number it previously had.
  • Reservation of parts for use in Workshop preventing accidental sale.
  • Optional printing of Coded Part Numbers on sales documents.
  • Order Maintenance cashier function allowing document invoicing, cancel, suspend, re-print etc.
  • Supervisor authorization for access to restricted functions.
  • Processing of customer quotes allowing save and subsequent retrieval.
  • Sales invoicing continues uninterrupted during end-of-month processing.
  • Interface to electronic parts catalog (EPC) (currently Toyota only).
  • User-defined miscellaneous item lists to record item information on the fly

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Enquiries

  • Customer Enquiry.
  • Stock Enquiry.
  • Basic Stock Enquiry.
  • Salesman Enquiry.
  • Cash Customer Enquiry.
  • Commissions Enquiry.
  • Product Classes Enquiry.
  • Customer Waiting List Enquiry.
  • Historical Transactions Enquiry.
  • Previous Part Number (Superceded Part Numbers).
  • Items Reserved for Workshop Enquiry.
  • Bonded Warehouse Invoices/Sales Activity.
  • Lost-sales Items.
  • Alternate Parts.
  • Models/Engines Fitted by Part.
  • Current Invoices/Picking List.

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Reports

  • Item Service Ability (service satisfaction) reporting.
  • Salesman Commission Statement report.
  • Price Change Audit report.
  • Order Master Report.
  • Written-Off items sales report.
  • Waiting List report.
  • Item Transaction Listing.
  • Sales Recap summary report.
  • Sales by Salesman and Product class report.
  • Sales by Salesman report.
  • Sales by Product Class report.
  • Sales by Sales Location report.
  • Sales by item ABC class report.
  • Sales of Items Listing.
  • User-defined reports using optional Progress Report Builder©

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Document types:

Orders

2-part processing with warehouse Picking Slip printed first then released for direct invoicing process to update customer account.

Billing

Direct invoicing customer account without picking slip.

Credit Notes

Direct crediting customer account balance or specified invoice - goods returned to stock.

Debit Notes

Direct debiting customer account with no inventory implications.

Quotations

Print customer parts quotation with/without part numbers allowing subsequent invoicing if required.

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